NSF Research.gov | UCLA Office of Contract and Grant Administration

Proposal Preparation and Submission

OCGA strongly recommends the first thing a PI/Co-PI does upon initiating a new application is share it with OCGA by providing SPO/AOR users access. This will ensure that when an application is ready for submission, an AOR will be able to access the application to submit. OCGA will never submit an application without confirmation from the PI that the application is ready for submission.

Users and System Access

Each individual may have only ONE account to avoid complications and delays.
Contact the NSF Help Desk if you are uncertain about whether you have an account.
New NSF users self-register here

Roles

PI/Co-PI: Needed for all investigators and Other Senior/Key Personnel
Other Authorized User (OAU): This role enables departmental administrators to assist investigators with:
- Preparing and editing a proposal, budget, a revised budget, or a proposal file update
- Deleting a proposal
- Forwarding a proposal to the AOR for submission
- Revising the budget of a submitted proposal at the request of the NSF Program Officer and forwarding for AOR approval

See the Research.gov About Accounts Management page for video tutorials, work guides and user account FAQs.

Capabilities/Functions

Proposal Preparation and Submission
View Proposal Status
Proposal File Updates and Budget Revisions
Receive/View Award Documents
Submit Project Reports
View Funding Status
Submit Notifications and Requests

Please contact eRAHelp@research.ucla.edu if you have specific questions pertaining to the system and/or your account.

Resources

Last Updated: June 25, 2025