Request or Add a New Outgoing Subaward or MCA | UCLA Office of Contract and Grant Administration

Request Issuance of a New:

The UCLA Principal Investigator, or their department, informs the OCGA Outgoing Subawards Team (OST) when a new subaward or MCA is to be issued.

Compile and review the following MCA documents and information:
- OCGA Outgoing Subaward & MCA Request Form | Instructions
- Complete MCA proposal package if one was not received at proposal stage
Submit the MCA request package to the OCGA OST via email to: ocgasubawards@research.ucla.edu.

Participating UC Campus subject use approvals do not need to be collected by UCLA, in mutual agreement with sister-campuses and the MCA award template. Requisitions/Purchase Orders are also not required for the processing of an MCA.

Initiate the outgoing subaward requisition with UCLA Purchasing.
Compile and review the following required documents and information:
- OCGA Outgoing Subaward & MCA Request Form | Instructions
- Copies of the subrecipient compliance documents including Human Subjects, Animal Subjects, Stem Cell, etc.
- Subrecipient Institutional Information Form (SIIF) for non-FDP Expanded Clearinghouse members.
  - Please note that delays in receiving the Institutional Information form for non-FDP Expanded Clearinghouse subrecipients will delay outgoing subaward agreements
- Complete subaward proposal package if one was not received at proposal stage
Submit the complete subaward request package to the OCGA Outgoing Subawards Team (OST) via email to: OCGAsubawards@research.ucla.edu.

Help ensure outgoing subawards and MCAs are issued in a timely manner by compiling the required documents as soon as possible. For example, review and collect outstanding subaward/ MCA documents immediately after notification is received that the prime award will likely be issued to UCLA, such as at just-in-time (JIT).

To add a subaward or MCA after proposal submission that requires prior approval from UCLA's sponsor, submit a complete subaward/MCA proposal package to the OCGA OCGA Awards Team contact using the Prior Approval Request Process. Follow the process above to add a subaward or MCA that does not require prior approval from UCLA's sponsor.

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Last Updated: September 22, 2025