Award Setup

The Office of Contract and Grant Administration (OCGA) is responsible for reviewing and authorizing proposals for submission, for interpreting, negotiating and accepting agreements (awards) with government, non-profit, and higher education organizations. The Delegation of Authority can found in UCLA Policy 910.

The Technology Development Group (TDG) handles projects for industry sponsors and Clinical Trials Contracts & Strategic Relations (CTC-SR) oversees industry funded clinical trials. 

• Awards are submitted to OCGA in variety of methods:
  • Automated Email notification (NIH, NSF, ONR)
  • Directly to OCGA staff
  • Retrieval from Electronic Databases (WAWF, FedConnect)
• If a Principal Investigator (PI) receives notification of an award directly from the sponsor, forward the notification to awards@research.ucla.edu.
• OCGA Award Intake identifies the award with a matching record in the internal system (using PI, Sponsor, Proposal Title) and uploads into matching record. Awards are either processed by the Award Intake team or assigned to the appropriate officer or analyst.

OCGA strives to expedite the acceptance of awards whenever possible. The following considerations can affect the processing of an award:

• The University and sponsor may need to negotiate award terms and conditions.
• Delays may arise from incomplete or missing internal documentation, Institutional Review Board (IRB) approvals, Animal Research Committee (ARC) approvals, coverage analysis, Financial Conflict of Interest (FCOI) disclosures | FCOI Decision Tool (including Conflict of Interest Review Committee review), and Certifications & Representations.
• Awards from Industry Sponsors (for-profit) and Industry funded Clinical Trials  are the responsibility of other campus administrative offices.